WIP ledger details

How WIPWork In Progress in WorkflowMax is all uninvoiced staff time and disbursements recorded on client jobs.  is written on/off and carried forward in actuals invoices

In a progress or final invoice for actual time and costs, you can:

• select and deselect tasks and costs
• edit time sheets, and
• add more tasks and costs.

All these actions have an effect on the WIP ledger:

Action performed in the invoice	WIP result in a progress actuals invoice	WIP result in a final actuals invoice
Tasks
Select a billable task	Removed from WIP ledger
Deselect a billable task	WIP carried forward
Select a non-billable task	Removed from WIP ledger
Deselect a non-billable task	Remains in WIP ledger	Removed from WIP ledger
Costs
Select a billable cost	Removed from WIP ledger
Deselect a billable cost	WIP carried forward
Select an non-billable cost	WIP written on
Deselect an non-billable cost	Remains in WIP ledger	Removed from WIP ledger
Part bill a cost (reduce quantity)	Unbilled portion carried forward	Outstanding balance written off
Increase the quantity of a cost	WIP written on
Time sheets
Mark time as Future	WIP carried forward
Mark billable time as No	WIP written off
Edit billable time marked Yes (increase hours)	WIP written on
Edit billable time marked Yes (reduce hours)	WIP written off
Mark non-billable time as Yes	WIP written on
Other
Deselect an interim	WIP carried forward
Add a task to the invoice	WIP written on
Add a cost to the invoice	WIP written on

How WIP is written on/off and carried forward in quoted invoices

A progress quoted invoice does not create any write offs. A final quoted invoice will remove all WIP from the WIP ledger except deselected interims (percentage or deposit invoices).

Costs from the original quote are automatically marked as estimated costs and are therefore NOT added to the WIP ledger. If you add additional tasks and costs to a quoted invoice, the WIP will be applied to existing WIP entries.

You can add WIP to a job based on a quote as follows:

• Record time against the quoted tasks.
• Add additional billable or non-billable tasks to the job and record time against these tasks.
• Add additional billable or non-billable costs, marked as actuals, to the job.

When the final quoted invoice is created, the write on is calculated and distributed among staff members as follows:

• First, all costs are absorbed by the amount invoiced.
• Then, the balance is allocated pro-rata to the time sheet entries in the job, which will allocate write ons or write offs to the individual staff members according to the time they billed to the job.

You can select and deselect tasks and costs, edit timesheets and add more tasks and costs in a progress or final quoted invoice. All these actions have an effect on the WIP ledger:

Action performed in the invoice	WIP result in a progress quotedinvoice	WIP result in a final quoted invoice
Tasks
Deselect a quoted task	Remains in WIP ledger	Removed from WIP ledger
Select a quoted task	Remains in WIP ledger	Removed from WIP ledger
Billable task added to the job (can’t be selected, but time is added to WIP ledger)	Remains in WIP ledger	Removed from WIP ledger
Non-billable task added to the job (can’t be selected, but time is added to WIP ledger)	Remains in WIP ledger	Removed from WIP ledger
Costs
Select an billable cost (cost added to the job)	Removed from WIP ledger
Deselect a billable cost (cost added to the job)	Remains in WIP ledger	Removed from WIP ledger
Select an non-billable cost (cost added to the job)	Removed from WIP ledger
Deselect an non-billable cost (cost added to the job)	Remains in WIP ledger	Removed from WIP ledger
Part bill a cost (reduce quantity)	Unbilled portion carried forward	Removed from WIP ledger
Increase the quantity of a cost	Removed from WIP ledger
Other
Deselect an interim	WIP carried forward
Add a task to the invoice	WIP is applied to the existing WIP entries
Add a cost to the invoice	WIP is applied to the existing WIP entries