The Job Schedule Manager shows the start and finish times of each job and its related tasks and milestones in an interactive graphical format.
You need the Job Schedule View security privilege to access the Job Schedule Manager.
Accessing the Job Schedule Manager
To access the Job Schedule Manager for all jobs:
- In the Jobs menu, select Job Schedule.
To access the job schedule for a single job by itself, see About the job schedule editor.
About the Job Schedule Manager screen
- Vertical grey columns represent weekends.
- The vertical red dotted line represents today's date.
- Jobs shaded in red have gone past their delivery or due date.
- The
icon represents a milestone. The icon turns red when the milestone is overdue. - Green bars indicate how far a job or task has progressed.
- Red bars indicate that a job or task has exceeded its estimated time.
Configuring the display
You can configure the display to show certain periods of time, and you can apply options to show only jobs matching certain criteria, such as start date, job state or job category.
- Length of period shown on screen
To set the length of the period shown on screen, use the buttons provided : 1 week, 4 weeks or 3 months.
The currently selected period is coloured yellow in the calendar on the left of the screen.
To move the period shown on screen:
- On the calendar, click the start date for the period you want to show.
- Layout options
- Select
next to Options at the top of the screen to open the Options pane. - In the Layout drop-down list, select Summary to show jobs in a collapsed format with one job per line, or select Detailed to show the expanded format, which includes separate rows for tasks, milestones and so on for each job.
- Apply to display the selected format, or
to exit the Options pane without applying any changes.
You can also expand or collapse individual job details independently by selecting the
or icon next to the job number. - Select
- Job state and/or job category criteria
- Select next to Options at the top of the screen to open the Options pane.
- In the Options pane, select the checkboxes for the states and categories of jobs that you want to appear in the Job Schedule.
Only states that have Show in Schedule selected in Job Settings > Edit a job state are listed. In this way, you can filter out jobs that have been completed, for example.
- Apply to display the selected format, or to exit the Options pane without applying any changes.
- Select
- Job date criteria
The tabs at the top of the screen display only jobs matching specific date criteria as follows:
- All – displays all jobs that include tasks that occur during the selected time period (see Length of period shown on screen, above).
- Starting Today – displays only jobs starting today.
- Due this Week – displays only jobs that are due this week.
Showing details
Hovering over a job or task rectangle or a milestone icon displays its start and end date.